Events Coordinator (Volunteer)

Family Shed is a safe space for soldiers and veterans. That means some civilians are going to be offended by our attitudes and our speech. Family Shed is a place where each person, military or civilian, can share their knowledge and skills and build healthy relationships. Those relationships are motivated by personal responsibility and demand community accountability.

Think of this posting as a test. You are well served to read the entire posting. There are things deliberately buried in here that you are expected to notice.

To keep this machine running smoothly, we need a dedicated, hyper-organized Events Coordinator to serve as our logistical backbone. You determine exactly what equipment and which people are required to pull off our public operations effectively. Operating on the core principle that many hands make light work, you will collaborate closely with our Social Media, Volunteer, and Interview teams to orchestrate seamless execution.

Let’s cover a couple basic points first:

What is a safe space for soldiers and veterans?

• We have language and opinions that are unpopular. You are welcome to leave when you are offended.
• We believe in 100% responsibility for ourselves. We can accept inability; everyone starts somewhere. We get angry at excuses.

What it means to volunteer.

You might do a job simply because you need to pay the bills. That attitude is unacceptable in a volunteer. You are joining Family Shed because you care about helping people make connections and feel effective. You want people to have a sense of Belonging and a Purpose.

You can be fired. Think twice before you speak. Think three times before you take action

There is no “learning opportunity” here.

The ideal candidate has years of experience and is retired. The role is to make things happen and be prepared to teach others how to do what you do.

​What You’ll Be Doing

The Events Coordinator is responsible for organising the 

The Canadian Identity Podcast: Mastermind the logistics for each shooting session. You will audit what equipment is required, coordinate the people needed to transport it, ensure it’s utilized correctly, and verify its safe return to storage.

Monthly Workshops: Apply the same rigorous criteria. Determine what gear is necessary, deploy the right team members, and oversee the entire lifecycle of equipment assembly, takedown, and repatriation to headquarters.

Speaking Days: When our Interview Scheduler packs the calendar with 2 to 3 presentations in a single day, you command the logistics. You determine how we travel, what gear comes with us, and exactly how many people are needed to execute the day without a single hitch.

Building a Team: The starting point for Family Shed is Toronto. Then we need to grow to cover the geographic area of 32CBG. (32 Canadian Brigade Group) This means building a team that spans from Oshawa to Barrie/Borden and around the Golden Horseshoe to encompass the entire Niagara Peninsula.

Yes, you will have support. No, this is no situation for you to be learning how to be an Events Coordinator.

The Unfiltered Reality Check

Let’s lay the cards on the table. If you want a comfortable, hands-off volunteer gig where you get a participation trophy just for checking your email, you are invited to exit stage right, now.

1. The Founder: You will be working tightly with our founder and veteran, Rev. Conrad Hall. He is deeply supportive, highly experienced, and offers incredible direct mentorship—but he is also incredibly demanding. He expects precision, reliability, and absolute communication.
   
   He was 3RCR, Infantry Reconnaissance. His only reason for choosing ordination is that every conversation he has with a veteran is legally confidential. Anyone expecting a teddy bear pastor will surely be disappointed. You will be better prepared if you think of someone more closely akin to a grizzly bear. Happy and content when things are going well. Forceful and aggressive when things go awry.
   
2. Our Audience: Family Shed serves soldiers and veterans first. This means you will be interacting with individuals who are frequently unpolished, intensely opinionated, and often intolerant. They have zero room in their worldview for correction or instruction from outsiders. You must bring empathy, thick skin, and absolute respect for their boundaries.
   
   Family Shed is about building a surrogate family. The number one reason veterans get into difficulty when they leave the military is that they lose all connection with the only family they have. That means we need to serve everyone from young adult to senior adult. We go from cradle to grave.
   
3. The Philosophy: Everything we do is a behaviour. All behaviour is chosen. Our Purpose is to be better today than we were yesterday. This gives us Belonging, a sense of being connected, and the pride of being effective. We take 100% responsibility for ourselves and the choices we make.

Qualifications & Requirements

• Logistical Instinct: Proven capability to look at an event concept and accurately deduce the exact physical gear and human power required to execute it.
• Communication & Gumption: Fluency in English (written and oral) is mandatory. You are the central relay point between logistics, the team, and Rev. Hall.
• Independence: Highly comfortable working independently and keeping a tight grip on moving parts without needing your hand held. You also know horses hate tight reins.
• Tech Savvy: Familiarity with Google Workspace (Drive, Gmail) and MS Office.
• Desire to Teach: You are the first person in this position. There is a team to build that will span Toronto, then the Golden Horseshoe, then Ontario, and eventually all of Canada. There is no one-and-done here. You are expected to stick for the long term.

Commitment & What You’ll Gain

• Time: Look to invest 6–10 hours per week. The schedule is highly flexible but strictly anchored to event deadlines and production schedules. The faster we build a team to support you, the sooner the workload gets lighter.
• The Payoff: For the person who excels at managing this chaos, working with Rev. Hall, and maintaining flawless execution, there is a genuine opportunity for this to build into a paid position. 
• Perks: Access to a Shared Drive, annual volunteer recognition, funds to cover transit, and meals after team meetings. Well, meals at every event, actually. If you are unable to pay a volunteer, you should at least make sure they are fed.
• Education: Family Shed has links to an array of learning opportunities. Many of them are free. Since we expect you to be better today than you were yesterday, it only makes sense that we give you opportunities to learn how to do that.

How to Apply

We have no care or concern for your resume, and you can keep your cover letter. Family Shed is built on healthy relationships, personal responsibility, and community accountability.

To apply, you must complete our interest form and then sit down for an honest, face-to-face conversation with Rev. Conrad Hall. Let’s see if we fit. Click this link to apply: ​Events Coordinator Application